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Manage PC Minutes

The Parish Council page contains links to the minutes of the last 2 meetings, held in the pages PC-latest and PC-previous in General Archive.

Paul Hodgson sends an email containing the Draft minutes of the latest Parish Council meeting, together with the Agenda for the forthcoming meeting.

1.  Download the attachment to the e-mail, and save it in my documents/Pollington Web.

2.  Copy and paste the Agenda directly into the "Next Meeting" component of the Parish Council page, and delete the old one.

3.  Put details of  forthcoming meeting(s) in the Calendar.

4.  In Pollington Web, delete the new Agenda, tidy up the Minutes if necessary, save it, and then save it again as a pdf file.

5.  Upload this PDF file into File Manager with title "PC_mmm_yy", and update the "Previous minutes" page in Parish Council.

6.  Go back to the minutes of the last but one meeting in Pollington Web, and change "Draft" to "Approved", save it, and then save it again as a PDF file.

7.  Upload this file into File Manager with title "PC_mmm_yy", and update the "Previous minutes" page.

8.  Check the website to see if it is all OK!

 

The procedure for the Annual Parish Council meetings is similar, with sets of minutes held by the File Manager as "PC_AGM_yy".